Classmate Management

Identity

First / Last Name: The classmate's preferred display name. Used on the directory, memory wall, and In Memory pages.
Maiden Name: Shown in parentheses next to the last name in the directory. Helps classmates recognize each other by their 1977 name.
Middle Initial: Optional. Used when two classmates share the same name.

Contact

Email: Required for magic-link login and all outreach emails. If blank, the classmate cannot log in or receive emails. Update this after a successful search.
Phone: Used for SMS outreach only — not displayed publicly. Enter in any format; it's normalized on save to (###) ###-####.

Address

Street / City / State / Zip: Used for the printed directory and the map view. Shown to other classmates only if the classmate has opted in under "full contact info."

Event

Attendance Interest: Self-reported likelihood of attending the reunion. Options: Definitely, Probably, Not sure, Probably not, Definitely not. Feeds the Attending count on the dashboard.
Guests: Number of additional people the classmate plans to bring. 0 = coming alone; max 10.
Preferences / Notes: Free-text notes from the classmate — dietary needs, accessibility requests, or anything else they want the committee to know.

Status & Visibility — Directory

Not set — use survey default: Leave this for classmates who haven't updated their preference yet; the system uses whatever they answered on the original survey.
Private — name & city only: Their name and city appear in the directory but no contact info is shown.
Show email only / phone only / email and phone: Selective sharing options.
Show full contact info: Email, phone, and address are visible to all logged-in classmates.

Status & Visibility — Flags

Deceased: Removes the classmate from the live directory and moves them to the In Memory page. Reveals the memorial fields (tribute, obituary text, link, and photo).
Pending Review: Set automatically when a classmate self-submits via the "Add Me" form. Uncheck after you've verified their identity and information.
Do Not Email: Admin override — suppresses all outreach emails for known-bad or bounced addresses. Use when an email permanently bounces.
Email Opted Out: Set automatically when a classmate clicks Unsubscribe in any email or opts out on the check-in/profile page. Don't override manually unless you have their explicit permission.

Portrait

Upload Color Portrait: Click the camera icon on the classmate's photo to upload a current color photo directly from your device. It is stored separately from the yearbook photo and displayed alongside it.
Clear Photo: Removes the yearbook portrait from the directory and classmate card. Use if the wrong photo was matched or the classmate requests removal. The change takes effect on Save.

Filters & Search

Filters persist: Active filters (status, assignment, etc.) are saved in your browser and restored when you navigate back to this page or restart the browser.
Mine count: When the "Mine" toggle is on, filter counts reflect only your assigned classmates — not the full roster.
Search history: The search field keeps a short history of recent queries. Click the field or press the down arrow to see suggestions.

Action Buttons

Save Changes: Writes all form fields to the database immediately. Always save after editing — the dialog does not auto-save.
Cancel: Closes the dialog without saving. Any unsaved changes are discarded.
Delete: Permanently removes the classmate record. This cannot be undone — use only for test entries or duplicate records after merging data.

Committee Dashboard — How It Works