Reunion Planning
BHS Class of 1977 · 50th Reunion · October 15–17, 2027 · Hotel Blackhawk, Davenport
— Days
:
— Hours
:
— Minutes
Until Saturday Dinner · Oct 16, 2027
Survey Snapshot 128 responses · Dec 2025
99 Likely Attending
Definitely + Probably
Definitely + Probably
53 Definitely Attending
~175 Est. Total Guests
classmates + +1s
classmates + +1s
83 Bringing a Guest
Me + 1
Me + 1
68 Hotel Block Interest
Yes + Maybe
Yes + Maybe
46 Willing to Help
Yes + Maybe
Yes + Maybe
🏨 Venue: Hotel Blackhawk selected
📅 Season: Fall strongly preferred
🍽️ Format: Catered buffet dinner favored
🎵 Entertainment: DJ + dancing + open mic
🏘️ Friday: Casual mixer at local venue
⛳ Activities: Golf, high school tour, river cruise
Major Decisions
Key choices made (or still open). Click a status badge to cycle it.
TopicDecision / DirectionStatusNotes
Registration Status
Access denied — committee login required.
— Total Classmates
— Checked In
— Email on File
— Likely Attending
Definitely + Probably
Definitely + Probably
— B&W Photos
— Color Photos
Master Planning Timeline
Check items off as they're completed. Status saves in your browser.
Vendor & Contract Tracker
Check off as each vendor is confirmed. Saves in your browser.
Email Campaign Waves
WaveTarget AudiencePurposeTimingStatus
Wave 1 All classmates with email Site launch · check-in invite Apr 2026 Sent
Wave 2 No check-in yet Check-in reminder May 2026 Upcoming
Wave 3 All checked-in classmates Registration open · payment link Jun 2026 Planned
Wave 4 Not yet registered Summer nudge · "Don't miss out" Aug 2026 Planned
Wave 5 All classmates One-year-out milestone announcement Oct 15, 2026 Planned
Wave 6 Not yet registered Early 2027 push · hotel block reminder Mar 2027 Planned
Wave 7 All registered Final details + hotel block deadline Aug 2027 Planned
Wave 8 All registered 2-week countdown · logistics & schedule Oct 1, 2027 Planned
Key Contacts & Resources
Strategy Notes
Captured April 2026 — guidance on meeting cadence, town halls, and broadcast timing.
Committee Meeting Cadence
- Week of May 5–9, 2026 — Site walkthrough session. Show the live site end-to-end, demo the broadcast email tool, walk through veterans honor roll approval, collect early feedback before the hotel/registration push.
- Week of May 12–16, 2026 — Contracts & registration meeting. Focus: Hotel Blackhawk venue contract, room block negotiation, Stripe/registration launch plan. Keep separate from the walkthrough so neither agenda gets crowded.
- After May, monthly or bi-monthly check-ins through end of 2026 to track vendor bookings (AV, entertainment, catering) and registration momentum.
Town Hall Rhythm
- Town Hall #1 — July or August 2026. Introductory session while the site is still fresh. Purpose: present the site to classmates, answer questions live, drive check-ins before the fall push. Natural checkpoint before the heavy vendor booking window (Aug–Oct 2026).
- Town Hall #2 — November 2026. Timed after the one-year-out email blast (Oct 15). Registration is open, hotel block is live. Purpose: "here's what's happening, here's how to register."
- Town Hall #3 — April 2027. Event schedule preview and Q&A, six months out. Purpose: "here's the weekend, here's what to expect."
- If January 2027 registration numbers are soft, consider adding a fourth town hall in Jan/Feb 2027 as a registration push.
Hotel Room Block Broadcast Timing
- Block is live now (April 2026) with no deposit and flexible cancellation — but sending a standalone email 17 months out is too early. Most classmates won't act and risk forgetting to rebook after cancelling.
- Recommended: pair the hotel block email with Town Hall #1 (Jul/Aug 2026) — by then the site has been live 3–4 months, more classmates have checked in, and the town hall announcement gives people a reason to engage. Frame it as: "town hall coming up, and rooms are already available at our group rate."
- If an email goes out before the town hall (May/June), mention the room block as a postscript rather than a dedicated send — keeps it visible without burning a standalone broadcast on it too early.